Question 1

What is the cancellation policy for vehicle bookings?

Accepted Answer

Vehicle bookings can be cancelled free of charge up to 2 hours before pickup. Cancellations within 2 hours may attract a nominal charge covering driver deployment, and no-shows are charged one day's minimum fare.

Question 2

How do hotel and package cancellations work?

Accepted Answer

These follow the property or operator policy shown at the time of booking. Refundable rate plans are cancellable up to the stated deadline; non-refundable plans and peak-date bookings are not cancellable. The applicable rule is printed on your confirmation.

Question 3

Can I reschedule instead of cancelling?

Accepted Answer

Yes, and it's usually cheaper. Date and vehicle changes are free if requested at least 2 hours before travel, subject to availability. Hotel date changes depend on the property's policy.

Question 4

When can I reach customer support?

Accepted Answer

Our booking desk is open 6:00 AM to 11:00 PM every day on phone, WhatsApp and email. On-trip travellers have a 24×7 emergency number shared with the booking confirmation.

Question 5

How do I raise a complaint or escalate an issue?

Accepted Answer

Send your booking reference and details through the contact form, WhatsApp or email. Complaints are acknowledged within 24 hours and resolved or escalated to a manager within 3 working days.

Question 6

Can I change my plan on the day of travel?

Accepted Answer

Yes, wherever operations allow it. Call the booking desk rather than instructing the driver directly, so the change, the revised fare and the route are recorded against your booking.

Question 7

What are the driver's duty hours?

Accepted Answer

Drivers operate up to 12 hours a day including breaks, and require a continuous rest period overnight. For very early starts or late finishes we plan a relay or a second driver, which is quoted upfront.

Question 8

What is driver allowance and night charge?

Accepted Answer

Driver allowance covers the driver's meals and stay on multi-day trips and is shown as a separate line item. A night charge applies for driving between 9:30 PM and 5:30 AM. Both are quoted before confirmation, never added afterwards.

Question 9

What conduct standards do drivers follow?

Accepted Answer

All drivers are police-verified, licensed for commercial travel, trained in route etiquette, and are strictly non-smoking and alcohol-free on duty. Any concern raised during a trip is escalated to our operations desk immediately.

Question 10

Which areas does South Zoom Tourism cover?

Accepted Answer

We operate across Tamil Nadu, Kerala, Karnataka, Andhra Pradesh, Telangana and Puducherry, with pickups from Chennai, Coimbatore, Madurai, Bengaluru, Kochi and all major airports and railway stations in the region. Outstation trips beyond South India can be arranged on request.

Question 11

How do I make a booking?

Accepted Answer

Use the search or booking form on any vehicle, package or hotel page, send an enquiry from the contact page, call us, or message us on WhatsApp. You'll receive a written confirmation with a booking reference, the full fare breakup and your driver or hotel details.

Question 12

How quickly is a booking confirmed?

Accepted Answer

Vehicle bookings are usually confirmed within 30 minutes during office hours (6:00 AM – 11:00 PM). Hotel and package bookings are confirmed within a few hours, depending on property or operator availability.

Question 13

What are the standard check-in and check-out times?

Accepted Answer

Most partner hotels check in from 2:00 PM and check out by 11:00 AM. Exact times, early check-in and late check-out options appear in the policies panel on each hotel page.

Question 14

What do the meal plans mean?

Accepted Answer

EP is room only, CP includes breakfast, MAP includes breakfast plus one main meal, and AP includes all meals. Each room's rate plans show the meal plan, refundability and any minimum-night rule before you select it.

Question 15

How are extra guests and children charged?

Accepted Answer

Each room shows its base and maximum occupancy. Extra adults are charged an extra-person rate per night; children below the age shown in the hotel policy usually stay free without an extra bed. The price breakdown updates live when you change guests.

Question 16

Do you provide GST invoices?

Accepted Answer

Yes. Share your GSTIN and billing name at the time of booking and we'll issue a GST-compliant invoice by email after the trip. Invoices can be reissued if billing details change before the month closes.

Question 17

Can corporate accounts be billed monthly?

Accepted Answer

Yes. Corporate clients get consolidated monthly billing with trip-wise detail, cost-centre tagging, agreed credit terms and a dedicated account manager.

Question 18

How do I get a duplicate invoice or receipt?

Accepted Answer

Email us with your booking reference and we'll resend the invoice or payment receipt the same working day.

Question 19

How much advance payment is required?

Accepted Answer

Most local and one-way trips can be paid on completion. Peak-season, multi-day and outstation vehicle bookings need a small advance to block the vehicle, and hotel and package bookings follow the advance shown at checkout.

Question 20

Which payment modes do you accept?

Accepted Answer

UPI, net banking, debit and credit cards, and bank transfer. Corporate accounts can be invoiced monthly on credit terms. Cash is accepted for balance payments to the driver where the booking allows it.

Question 21

Are there any hidden charges?

Accepted Answer

No. Tolls, permits, driver allowance, taxes and surcharges are itemised in the quote before you confirm. The only amounts added later are genuine extras you approve during the trip, such as additional kilometres or waiting time.

Question 22

How long does a refund take?

Accepted Answer

Approved refunds are initiated within 48 hours and reach your account in 5–7 working days for cards and net banking, and 1–3 working days for UPI or bank transfer, depending on your bank.

Question 23

Do you issue partial refunds for shortened trips?

Accepted Answer

Yes. If a multi-day trip is cut short, unused hotel nights are refunded as per the property policy and vehicle charges are recalculated on actual usage against the minimum daily commitment. The revised statement is shared before the refund is processed.

Question 24

Is the refund sent back to the original payment method?

Accepted Answer

Always. Refunds return to the source account or card used for payment. We do not issue refunds in cash or to a third-party account.

Question 25

What is included in a tour package?

Accepted Answer

Packages include accommodation, all transfers and sightseeing by private vehicle, driver allowance, tolls and permits, and the meals listed in the itinerary. Entry tickets, activities and personal expenses are excluded unless stated on the package page.

Question 26

Can a package itinerary be customised?

Accepted Answer

Yes. Days, hotel categories, vehicle type and add-on sightseeing can all be changed. Send an enquiry from the package page and we'll send a revised itinerary and quote, usually the same day.

Question 27

Are package prices per person or for the whole group?

Accepted Answer

Prices are shown per person on twin sharing unless the package page states otherwise. The booking panel recalculates the total live as you change travellers, hotel category, vehicle and departure date.

Question 28

How is the fare calculated for outstation trips?

Accepted Answer

Outstation fares use a per-km rate with a daily minimum running distance (typically 250 km/day), plus driver allowance, tolls, parking and state permits. Every component is itemised on the vehicle page and in your confirmation before you pay anything.

Question 29

How much free waiting time is included for airport pickups?

Accepted Answer

Airport pickups include 60 minutes of free waiting from the actual landing time, and railway station pickups include 30 minutes. Additional waiting is charged at the per-hour rate shown on the vehicle page.

Question 30

Will I get exactly the vehicle model I booked?

Accepted Answer

We assign the booked model wherever possible. If it becomes unavailable on the day of travel, we provide an equivalent or higher category vehicle at no extra cost, and inform you before pickup.

Question 31

Can I request a carrier, child seat or extra luggage space?

Accepted Answer

Yes. Add the request in the booking form notes. Roof carriers and child seats are subject to availability and may carry a small charge, which we confirm in writing before the trip.

Frequently Asked Questions

All questions

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Frequently Asked Questions

Topics

All questions

CancellationsWhat is the cancellation policy for vehicle bookings?

CancellationsHow do hotel and package cancellations work?

CancellationsCan I reschedule instead of cancelling?

Customer SupportWhen can I reach customer support?

Customer SupportHow do I raise a complaint or escalate an issue?

Customer SupportCan I change my plan on the day of travel?

Driver PoliciesWhat are the driver's duty hours?

Driver PoliciesWhat is driver allowance and night charge?

Driver PoliciesWhat conduct standards do drivers follow?

GeneralWhich areas does South Zoom Tourism cover?

GeneralHow do I make a booking?

GeneralHow quickly is a booking confirmed?

Hotels & RoomsWhat are the standard check-in and check-out times?

Hotels & RoomsWhat do the meal plans mean?

Hotels & RoomsHow are extra guests and children charged?

InvoicesDo you provide GST invoices?

InvoicesCan corporate accounts be billed monthly?

InvoicesHow do I get a duplicate invoice or receipt?

PaymentsHow much advance payment is required?

PaymentsWhich payment modes do you accept?

PaymentsAre there any hidden charges?

RefundsHow long does a refund take?

RefundsDo you issue partial refunds for shortened trips?

RefundsIs the refund sent back to the original payment method?

Tour PackagesWhat is included in a tour package?

Tour PackagesCan a package itinerary be customised?

Tour PackagesAre package prices per person or for the whole group?

Vehicle BookingHow is the fare calculated for outstation trips?

Vehicle BookingHow much free waiting time is included for airport pickups?

Vehicle BookingWill I get exactly the vehicle model I booked?

Vehicle BookingCan I request a carrier, child seat or extra luggage space?

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